Submitting Records using iRecord

Here is my quick guide to submitting records on iRecord. It may be helpful to read my Introduction to Biological Recording before trying to submit a record. Once you have logged into the iRecord website, you need to click on the Record tab. Here there are 3 main options:

  • Enter a casual record – With this one you can enter sensitive records
  • Enter a list of records – My most used form. Used where you are entering a list of records for one small location (ie all records will have same grid reference)
  • Enter records are several places – Used for if you move around a site a bit and are entering a number of records from the same day, but different areas of a site and therefore with different grid references.

All three require the same information to be entered:

  • Date
  • Recorder Name
  • Species – Here you can enter either the species common name or scientific name. You have to choose one of the options that are in the database which is useful as you often don’t need to type out the whole name of the species. To use a wildcard you can use a * symbol, for example if you want to choose from a list of bumblebees then you would put ‘* bumblebee’
  • Certainty – Used to indicate certain are you of your identification
  • Quantity – You can enter a number or text here to indicate how many you saw.
  • Sex
  • Stage – Unfortunately there are only 4 options here; adult, preadult, other and not recorded
  • Identified By – Used to indicate the person that provided the identification. By default your name is here.
  • Comment – Any other comments
  • Add photos – Adding photos often helps with the verification of your records

You also need to choose a location for your sighting, this should be as detailed as possible.


  • Location – This is where you put the name of the site. If you put in a name and click the padlock, you can save that site for later and all you will have to do is put in a few letters of the name and it will zoom to the site.
  • Spacial reference – This is where you can enter the grid reference if you know it
  • Search for a place on the map – This is how I get the grid reference. Search for a location and it pops up on the map, you can then click on the grid square in which you were recording and then it generated a grid reference
  • Habitat – You can characterise the habitat by selecting an option here
  • Overall comment – This is for any comments that you want to add to all the records that you are submitting now. It could be weather information or methodology ie 60w actinic moth trap

I hope that is useful and makes sense. If there is anything you feel I have missed out, let me know. My next blog post will be about the National Biodiversity Network Conference at which I am speaking next Thursday… eek!


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